Event Booking Policies
General Use Policy Information:
The CTC Meeting rooms are rented strictly to organizations for business-related events such as meetings, conferences, workshops, trainings, seminars, trade shows, networking events, retreats, award ceremonies, tasting events, etc. Business-related retirement parties, luncheons & holiday events, as well as religious gatherings, are also allowed.
Bookings are accepted on a first-come, first-served basis and are subject to room availability.
Events can be booked at the minimum one full business day in advance.
Private events such as weddings, receptions, and birthday parties are prohibited.
Insurance and Permit Requirements:
All events serving alcohol must go through the appropriate steps to secure a banquet permit when required. A copy of the permit will be provided to CTC Building Management before the event. *Visit the WA State Liquor and Cannabis Board site for current WA State rules and regulations.
Tasting events and large events serving or selling alcohol are required to add the CDRPA and Port of Chelan County as additional insured on their liability insurance for the duration of the event and provide a COLI as well as endorsement paperwork to CTC Management.
Booking Cancellation Policy:
| 30+ days – No cancellation fee |
| Less than 30 days – Full rental fee is due. We will refund 50% of the amount if we are able to rebook the space. |
Payment Policy:
Payment is requested prior to your event, although we understand some entities are not able to pay for services until rendered.
We accept payments in the form of check, Visa, MasterCard, Discover card, or ACH. We do not accept American Express.
We accept credit card payments through our secure eGov payment portal. Note: Our credit card processing site, eGov, adds a 2.95% charge on top of your invoice amount. We are also able to run your credit card for you in office or over the phone. The processing fee still applies.
Payment via check: Checks are payable to Chelan Douglas Regional Port Authority (CDRPA) and can be mailed to 285 Technology Center Way, Suite 102, Wenatchee, WA 98801.
Other Policies:
Use of CTC Photos:
Please seek approval from CTC Building Management for the use of CTC Building photos in advertising your event.
Ethical Standards:
All organizations hosting events will uphold high ethical standards without regard to race, color, religion, sex, age, national origin, or disability.
Restrictions:
The CTC may impose reasonable time, place, or manner restrictions for the rooms to ensure that all business-related use can be accommodated to the maximum extent possible.
Right of Refusal:
The CTC reserves the right to refuse to rent meeting room space at its own discretion.
Right to Adjust Reservations:
The CTC SOLELY reserves the right to determine the appropriate use of the meeting room spaces within the building.
Noise:
Since meeting rooms are used throughout the building, we reserve the right to refuse any request based on the likely noise level expected from the event.
Violation of Policies and Procedures:
If any contact person, groups, or group members are found to be in violation of any of these booking procedures and room use policies, the CTC reserves the right to cancel or deny existing and/or future reservation requests.
